Call for Proposals for Conference Workshops
Submit your proposal through the Oxford Abstract portal by February 1. Link available on the ITAA home page.
Proposals are invited from current ITAA members. Coordinator must be a member. Proposals are also invited from our resource vendors, and may include product/service specific content (current ITAA membership required).
Workshops held at the beginning and close of the annual conference; may include presentations, panels, group discussions, invited speakers, or any other program which may be of interest to members.
Workshops may be 2 hours to 1 day in length. Any special facilities or equipment are the responsibility of the workshop coordinator. Number of attendees can be specified. At a minimum, workshops must be revenue-neutral to ITAA; you may require an additional registration fee above the $15/person registration to cover any costs (snacks, supplies, internet if not included by the hotel, etc.) above the LCD projector, screen, and room included in the required fee. The fee will be collected at time of registration for the workshop. Money left over from fees will go towards defraying the cost of the conference.
Each entry requires 1 PDF file. Name the file so you will recognize it; perhaps an abbreviation of the title of your proposal. Be prepared to upload the file during the submission process.
Proposal File: should be no more than 2 single-spaced pages. Names of presenters and moderators must be confirmed prior to submission. Create a unique file for each proposal. Each proposal should include:
- Name, address, email address, affiliation, and daytime phone number of coordinator
- Title of session
- Type of workshop (panel, speaker, etc.)
- Length of workshop
- Source of submission (individual, group, ITAA committee, etc.)
- General content of workshop
- Names of presenters
- Benefit of workshop to members
- Time frame of workshop organization (if call for participants is required)
- Minimum and maximum number of attendees
- Detailed budget for the workshop above and beyond the $15/participant that includes the meeting room, LCD projector and screen. The itemized budget must include any additional costs; other equipment, beverage break, and speaker fees if applicable. Submitters should contact the Executive Director prior to preparing budgets to secure hotel costs for refreshments. Any speakers who are not registered for the conference will not be able to participate in any events beyond this specific workshop. Budget template downloadable below.
- Whether you are also submitting this proposal for a regular research / teaching presentation
Only the entrant who submitted the proposal will receive the notification emails; it is the responsibility of the submitting author to notify other authors.
Proposals will be evaluated on the following criteria: (1) Benefit of the session to ITAA members, (2) Relationship of the session to the theme of the conference, (3) Uniqueness and innovativeness, and (4) Quality of the proposal. Workshop rubric downloadable below.
Workshop Coordinator will receive confirmation of receipt of the proposal when the submission has been received. The ITAA Council will review proposals. By March 15, the Workshop Coordinator will be notified of outcome. Guidelines for preparation of a paper on the workshop can be included in the Conference Proceedings (4 page maximum) should you choose to submit.
For questions, contact Julie Chang, the VP of Scholarship, Julie.Chang@ttu.edu